Polytechnic Management Suite
Your polytechnic, fully digital.
Student records, online services, employee management, and online fee collection — all under one roof, built specifically for Bangladeshi polytechnic institutes.
PMS Modules
📊
Student Records System
Records · Library · Attendance · Exams
📱
Student Service Application
Apply · Track · Clearance
👥
Employee & Resources Mgmt
Staff · Payroll · Stock · Notices
💳
Poly Pay
Online fee collection via SSL Commerz
Module 01
Student Records System (SRS)
Complete digital record management for all students
ProblemSearching paper-based student records, updating information, and generating reports is slow, error-prone and difficult to manage.
SolutionOne click to search any student, bulk-update records, generate printable semester lists — all online, all secured.
➕
Add & Manage Students
- Full profile: name, technology, semester, session, roll numbers
- Photo via upload or live webcam / mobile camera capture
- Student ID, SSC Roll and BTEB Roll stored
- Quick update and bulk update for multiple records at once
🔍
Reports & Search
- Instant search by Student ID, SSC Roll or BTEB Roll
- Semester-wise student lists with print option
- Internal student report generation
- Public-facing student routine view
🛡️
Admin & Audit
- Page-level permissions and user management
- Audit log — who did what and when
- Active user monitoring with force logout
- Full database search utility
SLM — Library
📚 Student Library Management
- Book management (add, edit, remove)
- Book issue and return tracking
- Employee book transaction records
- Printable book reports
- Library audit trail
DSA — Attendance
📋 Attendance Management
- Tabular attendance recording per class
- Student-view of own attendance
- Custom Student ID label per institute
- Quick filters and summary reports
EMS — Exams & SMS
📝 Exam Management & SMS
- Form fill-up summary print
- Semester student count printout
- SMS portal to broadcast messages to students
- Targeted messaging by Student ID
Module 02
Student Service Application (SSA)
Student services fully online — from application to approval
ProblemStudents queue for hours to submit applications for certificates, transcripts or admissions — wasted time, wasted paper, prone to errors.
SolutionSSA lets students apply from their phone 24/7, track status in real time, and receive instant notifications — reducing staff workload significantly.
Student Portal
🌐 For Students
- Multi-step application form on any mobile browser
- Document and file upload support
- Track any application status with application number
- Confirmation after successful submission
- Apply multiple times for different service types
Dynamic Forms
📋 Custom Application Types
- Admin creates application types (certificate, transcript, etc.)
- Set different custom questions per application type
- All answers and files stored digitally
- SMS notification configuration per type
Staff Panel
🗂️ Application Management
- Central list of all submitted applications
- View submission time, notes and uploaded files
- Timestamps in 12-hour Asia/Dhaka format
- Full detail view for each individual application
Accounts
💰 Accounts Clearance
- Financial clearance linked directly to each application
- "Cleared by [name] at [time]" recorded automatically
- One-click clearance from the status page
- Full clearance history is preserved
Admin
🔧 Archive & User Management
- Archive applications and restore when needed
- Permanently delete old or irrelevant applications
- Admin and Superadmin role-based access control
- User management (add, edit, remove staff accounts)
Module 03
Employee & Resource Management System (ERMS)
Manage your entire workforce, stock, payroll and official notices from one place
ProblemManaging recruitment, attendance, stock, payroll and official notices across separate spreadsheets and registers is chaotic, slow and hard to audit.
SolutionERMS unifies all HR operations in one platform — generate payroll in seconds, track stock levels, manage notices with reference numbers, and monitor every employee's performance.
Employee Management
🪪 Employee Information
- Add new employees with full profile details
- Auto-generate unique Employee IDs on joining
- Department-wise employee count and filtering
- Track salary history, increments and deductions
- Formal employee termination with documented record
- Post job advertisements directly from the system
Payroll
💵 Payroll Management
- One-click payroll document generation for any month
- Printable salary sheet for all departments
- Salary deduction tracking (absences, penalties, loans)
- Attendance-adjusted salary calculation
- Payment disbursement records for each employee
- Festival bonus and special allowance support
Stock Management
📦 Inventory & Resources
- Track all institute assets, equipment and supplies
- Stock in / stock out records with timestamps
- Low stock alerts and reorder notifications
- Department-wise stock allocation
- Annual stock audit reports
Digital Notice Register
📜 Notices, Certificates & References
- Auto-generate unique reference numbers for every notice or certificate
- Keep digital copies of your official register online — no more paper binders
- Easy document authenticity verification by reference number
- Search and filter notices by date, department or category
- Download and print official notice copies anytime
- Shareable verification link for issued documents
Performance
📈 Employee Performance Record
- Log performance reviews and ratings per employee
- Track promotions, commendations and disciplinary actions
- Attendance record linked to performance scoring
- Historical performance timeline per employee
- Department-level performance analytics
- Annual appraisal report generation
Leave Management
Recruitment Notices
Salary History
Department Stats
Asset Tracking
Document Authentication
Appraisal Reports
Module 04
Poly Pay — Online Fee Collection
Collect all institute fees online, powered by SSL Commerz — money goes directly to your bank
ProblemStudents travel to campus just to pay fees — cashiers deal with cash handling errors, missing receipts and long queues every semester.
SolutionPoly Pay lets students pay any fee online through Bangladesh's most trusted payment gateway — money is transferred directly to the institute's bank account, automatically.
🎓
Fee Types Supported
- Semester tuition and development fees
- SSA (Student Service Application) fees
- Exam form fill-up fees
- Library and lab fees
- Any custom fee type the admin creates
🏦
Direct Bank Transfer
- Payments go directly to institute bank account
- No manual collection or cash handling required
- Instant transaction confirmation for students
- Auto-generated digital payment receipt
- SMS notification on successful payment
📊
Admin Dashboard
- Real-time view of all collected fees
- Filter by fee type, student, semester or date
- Export fee collection reports to Excel/PDF
- Track defaulters — who has and has not paid
- Configure fee amounts by semester and batch
Students can pay using:
bKash
Nagad
Rocket
Visa Card
Mastercard
Debit Card
Net Banking
Tap & Pay
Why Choose PMS?
Built specifically for Bangladeshi polytechnic institutes with real operational challenges in mind.
🔒
Bank-Level Security
CSRF protection, bcrypt passwords, session fingerprinting, page-level permissions and audit logging on every action.
☁️
Cloud & Backup
2 hosting providers plus 1 dedicated backup. SSL certificate on every deployment. Your data never disappears.
📱
Mobile-First
Students and admins can complete all tasks from any phone. No app download required.
🇧🇩
Bangladesh Ready
Asia/Dhaka timezone, Bangla and English UI, BTEB/SSC roll support, local payment methods and government compliant.
Pricing
Start with a risk-free trial
Use the full PMS system for 3 months. Not satisfied? Full refund — no questions asked.
৳৩,০০০
3 months full access
⭐
Full refund guarantee if not satisfied!
Returned without any questions.
Returned without any questions.
- SRS, SSA, ERMS & Poly Pay full access
- Domain setup included
- 15-day detailed training for your staff
- Unlimited student and employee records
- Cloud storage and regular backups
- 24/7 technical support
- Institute branding customization
After the trial, get the full system at a fixed annual fee. No hidden charges.
Ready to digitize your polytechnic?
Tell us about your institute and we'll walk you through how PMS can help — budget, timeline, and everything in between.